Start a company ticketed event
This video walks you through the process:
This can be used for many types of events. Most obviously, if you plan to hold an event such as a gala ball, a quiz night, a fundraising breakfast...anything where you need to collect RSVPs and a fixed price - or zero cost - is applicable. You can set the ticket price as free if you just wish to collate a door list and capture involvement and expected attendees, or you can set a fixed price for the ticket. You can also place a limit on the number of tickets available. Some people also use this category to sell a product...perhaps some fundraising socks or buying a lunch for the homeless.
You will then see all fields available for completion to give your Campaign life:
- The basics:
- The recipient: This is the charity that is the beneficiary of this activity
- Title: Give it a descriptive title (this helps it get found both on Benojo and on search engines). Include what are you doing and who will benefit, i.e. A Marathon Run For Cancer Research.
- Ticket pools: note that these can be a single product purchase or a group purchase depending on the settings below
- Name: Either a name for the pool such as "General Admission" or "Early Bird" or could be the name of the product you are selling
- Price: The unit price of this product
- Number of tickets available: The total number of tickets / products available in this pool
- Group size: If this is a single ticket / product purchase, leave as 1. If this is a group or table ticket purchase, indicate that the price gives you e.g. 10 tickets.
- Maximum each user can purchase: This limits how many of this pool a single Benojo user can purchase
- Add registration questions: If you need to ask about dietary preferences or which table a Ball attendee wants to sit at, here's the place.
- Add promotion code: Here you can add a fixed $ discount for this ticket pool. It could be to provide complimentary tickets or an early bird price. Note that these aren't limited in any way and you'll need to switch it off manually when you no longer want it to apply.
- Time and place
- Date/s and times: This is the start and end time of this event. This will be included in invites and / or notifications to participants
- Address: Where is the event being held. This is also included in calendar invites and notifications.
- Country: Select the Country where the event will take place.
- Supporting details:
- The impact of the campaign: This refers to the intended impact of your activity - e.g. We're raising money for this charity in order for them to help feed 100 homeless people or helping those affected by adversity (refer to the formatting guide link in the tool tip to use fancier formatting here).
- What we expect from the purchaser: What will the purchaser be doing in this event? Talk a little about the event (could be the entertainment, dress code or other requirements for the event)
- Banner: You can either upload a campaign banner here or link to a YouTube or Vimeo video which will then replace the banner on the campaign page
- Timezone: Makes sure the time of the campaign is correct in participant's calendars
- Tags: This is so you can enter hashtags for your campaigns to align them to your social media strategy. Hashtags don't require the # and any tags you enter are visible at https://hub.benojo.com/campaigns/tag/[tagname] - and you can use your own link shortener to point at this page if you wish.
- Custom message in receipt email: Customise the receipt email for an attendee. You can preview this on the top right of the area via the Preview link.
- Attendees are only visible to the organiser and the cause: Users cannot see who is attending the event. On purchase, the user can see details of their own ticket purchase on the campaign page
- Hide number of tickets bought and remaining: Don't show the number available and only diplays that tickets are available to users
- Only employees can see and search for this campaign: Make this event available and visible to employees only
- This campaign can be found by Benojo search and internet search engines: For non-employee campaigns, turning this off allows only those with the link to be able to find the campaign (it doesn't appear in search or Google). This allows for an invite only campaign
- Notifications are sent to company administrators: The default setting is to send campaign activity to everyone set up as an administrator of your company. Turning this off lets you select specific recipients for those notifications.
- Send notification reminders leading up to the event: Turning this on sends notifications to attendees one week and also one day prior to when the event will happen
- Send calendar invite to participants: If this is checked, a volunteer will automatically be emailed an ICS invitation which creates an appointment in their calendar. Also, if there are any changes, the invite will be updated.
- Additional resource: Name and link. This allows you to add a url to a separate site or file to provide more details to your supporters - which will also propagate to company campaigns started of your main one. Examples could be a link to your terms and conditions, fundraising authority or event brochure. It is displayed in the Event details area of your campaign.
- Allow this campaign to accept donations: Adds a donation button to the campaign. Tax deductibility is based on whether the cause is a Deductible Gift Recipient.